Ever came to a situation when you are not able to open your QuickBooks files due to certain errors like (-6189, -83), (-6190, -83), QuickBooks is unable to open this company file & to make matter worse when you try to restore backups you start getting errors like “Restore failed” or unrecoverable error & then when you realize that you had been backing up a damaged file for ages.? No matter what your answer is, you should go through this article just to ensure that your QuickBooks data is safe. In the article I am going to discuss how to prevent such data loss. Data loss can occur on any device that stores data for various reasons, what we are primarily concerned is to be prepared for any such incident as far as your QuickBooks Business files are concerned which can be very important for your business & you just can’t afford to lose them & take the pain to start all over again. There can be multiple reasons for the loss of a QuickBook. To list a few.. 1: Human error – accidental data deletion/modification/overwrite. 2: File corruption – Software errors, Transactions errors, virus infections. 3: Hardware failure – Computer/hard drive failure. 4: Other – Theft, lightning, flood, “According to a report on data loss in Europe, over 6% of PCs will suffer data loss in any year – a total of 1.7 million incidents. The report identifies six main causes of loss of data:
- Hardware failure, including damage by power surge and drive failure (42%)
- Human error, including accidental deletion (31%)
- Software file corruption (13%)
- Virus-infection (7%)
- Theft, especially laptop theft, (5%)
- Hardware loss, including floods, fires, lightning, power failure (3%)”
Going by QuickBooks. It has a inbuilt feature called backup which I am sure everyone using QuickBooks must have heard about but do we really know where is the backup going & was that a good backup? Trust me 80% of my clients didn’t knew where the hell they were backing up the data. Looking into the survey report 42% of data loss happens due to hardware failure therefore its important for you to upgrade the hardware as per technology changes. To minimize these chances of data loss due to hardware failure always backup your QuickBooks data on a different drive.
During the QuickBooks Backup process everyone seems to skip the “browse” button without knowing where are they backing up the file. Also a QuickBooks User should also know the location of the file they are working on. If you are not sure then you can always check it by pressing F2 key while you are on that file.
On the Backup Option screen make sure you use the Browse button to select your backup location & I would recommend a network drive or external device to avoid data loss due to hardware failure. The second concern is the Complete verification Option. Most of tend to skip it as it takes time but it should should be checked due to which it will verify the file before backup & warn you in-case of any error. the file is damaged then & comes it an error like this . then consider yourself to be lucky. at-least you are able to open the file. to fix such errors you need to review the qbwin.log file. Always make sure you are backing up your QuickBooks data at the right place at right time. Now there are multiple options for online backup as well but personally i don’t find them quite reliable. How frequently should i backup my QuickBooks File? Now that’s a very common Question but the answers vary, It totally depends how busy is your file. if its a busy file with more than 100 transactions every day then i would suggest back it up every single day & if not that busy maybe once or twice a week. QuickBooks has another great feature called ADR ( Automated data recovery) but we will discuss that in another article dedicated to ARD. Also make sure that you backup the file before any maor change like file upgrade or import of bank transactions etc etc. Data Loss due to Human error: If the data has been deleted by mistake the try to restore it back from recycle bin, If removed from recycle bin as well then you can can use recovery software like Recuva, Rrestore, Binary Biz to restore your deleted data.. Data Loss due to Virus. Run a scan on the file using tools like malwarebytes, trojan remover to ensure that there are no virus, even then if you face the same problem the send me a detail description about the exact error. The Bottom line..
- You should know the location of your QuickBooks working file.
- You should know where are you backing up your file. (network drive preferred )
- Ensure that the data is clean during the verification process.
Hope this article will help you in future .. 😉